FILING

To: All candidates and local committees
From: Lori Edwards, Polk County Supervisor of Elections
Re: Reporting policy

CAMPAIGN FINANCE REPORT FILING REQUIREMENTS FOR POLK COUNTY CANDIDATES AND COMMITTEES.

To ensure easier and quicker processing to campaign finance data, all local candidates (County Commission, Constitutional Officers, County Court Judge, School Board, Special Districts) and local committees are required to file their campaign treasurers reports using our procedures, as well as printed on paper.  Information will be protected in our secured, password protected section of the Candidates portion of the webpage.

A printed paper copy of the report, must be signed and filed in our office by the due date, pursuant to 106.07 Florida Statutes.  We are providing a print feature that will make this process very easy to use.  As soon as the hardcopies are received, your financial report, which you prepared, will be posted on the Supervisor of Elections website (www.polkelections.com)

Once a candidate or committee has filed their Designation of Campaign Depository and Campaign Treasurer designation, a password will be issued to the candidate or committee chairman to access the web site to allow entry for the candidate or committee to record activity of campaign finance. These transactions will be pending until the candidate or committee submits the transactions within the reporting deadlines. A candidate or committee will be allowed to preview the report before they print it. This will allow a chance to correct any mistakes before the report is printed and submitted to the Supervisor of Elections. Once the report is submitted, if there are any corrections, an amended report will have to be made.

Nothing in this policy alters due dates or other campaign finance reporting requirements indicated in Florida law.

WHAT YOU NEED TO QUALIFY

  1. CANDIDATE OATH: Forms for the Candidate Oath vary according to partisan, nonpartisan, school board and judicial offices.  (Please print name as you wish it to appear on the ballot - Name may not be changed after the end of qualifying.)

  2. DISCLOSURE OF FINANCIAL INTERESTS: Full and Public Disclosure of Financial Interests (Form 6) or Statement of Financial Interest (Form 1) if you are running for a special district office; and Disclosure of Specified Business Interest (Form 3), if applicable.

  3. QUALIFYING FEE: (Must be a check drawn on the campaign account.)  (If you filed by the petition process, you will file a copy of the petition certification.

  4. APPOINTMENT OF CAMPAIGN TREASURER AND DESIGNATION OF CAMPAIGN DEPOSITORY, if you have not already filed this form.

  5. STATEMENT OF CANDIDATE: Form stating that you have been provided access to read and understand the requirements of Chapter 106.  (Must be filed within 10 days of filing Appointment of Campaign Treasurer and Designation of Depository).

IMPORTANT: Also, pursuant to 99.061 (7), Florida Statutes, all items required for qualifying must be received in CORRECT AND COMPLETE ORDER by the end of qualifying or you WILL NOT be deemed a qualified candidate.

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